eNotary Brevard FL - Electronic Signatures and Signings

eNotarization Services

Documents in the following formats can be electronically notarized:

Adobe Acrobat (.pdf)
Microsoft Office Word 2003 (.doc) [at office location only]

Notary Mobile Services can electronically notarize Adobe Acrobat documents out in the field. Microsoft Office Word 2003 documents can be notarized at the Notary Mobile Services office location. Digital signatures are captured through the use of an IBM ThinkPad using a USB-connected signature pad. An Electronic Notary Seal (ENS) is used to notarize electronic documents.

The eNotarization Process

The eNotarization process saves paper and expedites the time it takes to get documents signed, notarized and back to the source*. The process is quite simple. The necessary ingredients are a document with embedded text signature fields for signatures and/or embedded digital signature fields for eNotarization. The typical steps involved in notarizing a document electronically would vary slightly depending on our role as a Notary Pulic or Trusted Enrollment Agent (TEA) but would generally be as follows:

Electronic documents sent as eMail attachments or FTP'd to notary or signer
Notary and signer confirm an appointed day and time
Notary verifies signer(s) identification; fills out journal entries
Access electronic document
Electronic document is signed and/or notarized using a USB connected signature pad and the Electronic Notary Seal
Document is saved and uploaded to client requesting service, if it's to be forwarded

Notarized and/or signed electronic documents are immediately available to the originator of the document and are another safeguard against tampering. Digitally signed documents can be printed out for your records or viewed and reviewed online.

Background

Florida House Bill 1305, which was signed by the governor on June 28, 2007, enables eNotarizations in the state effective January 1, 2008 [Florida Statutes Reference: 117.021]. It requires notaries to use a secure, verifiable electronic signature in lieu of a physical signature. It also requires the electronic signature to include the notary's name, the words "Notary Public State of Florida" and the notary's commission number and expiration date.

*Could be any client who desires and can accomodate electronicly signed and notarized documents. Brevard and Indian River counties do not currently have the processes in place to record electronic real estate related documents.